Time management; A realistic approach (PDF)

Malaya Journal of Matematik, Vol. S, No. 2, 4604-4607, 2020 https://doi.org/10.26637/MJM0S20/1187 Time management: A realistic approach K. Ranjitha1, A. Geetha2 and D. Arunkumar3 Abstract Time management is taken into reason to be a skill that should to be down by all the people in the least levels and all stated walks of life. Some individuals keep very busy schedules that arise out of their instructional needs, official technique, job duties or house chores. so as to avoid feeling stressed or controlled because of work, it’s needed to effectively implement time management. during this study , the man of science has highlighted the importance of your time management, time management behaviours, a way to effectively implement time management, Implication of time management, of time management , creating an effective environment , Time management is additionally thought of to be the management of ones life in associate degree acceptable manner. blast management suggests that deciding what a private needs to attain in life and the way he ought to establish ways in which to realize his wishes and objectives. acceptable time management involves less stress and pressure, exaggerated recreation, additional happiness and bigger completion and success. Keywords Time management, Implication, Behaviour, House chores,Job duties, Exaggerated recreational, Stress and Pressure, Success. 1,2,3Department English, Bharath Institute for Higher Education and Research, Selaiyur, Chennai-600073, Tamil Nadu, India. Article History: Received 01 October 2020; Accepted 10 December 2020 c⃝2020 MJM. Contents 1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4604 2 Significance of time management . . . . . . . . . . . . . . 4605 2.1 Well-organized . . . . . . . . . . . . . . . . . . . . . . 4605 2.2 Handling pressure . . . . . . . . . . . . . . . . . . . 4605 2.3 Free from lethargy . . . . . . . . . . . . . . . . . . . 4605 2.4 Start loving your work . . . . . . . . . . . . . . . . . 4605 2.5 Sense of accomplishment . . . . . . . . . . . . . 4605 2.6 Individual and societal expansion . . . . . . . . 4605 2.7 Life turn into calmer . . . . . . . . . . . . . . . . . . 4605 3 Time management behaviour . . . . . . . . . . . . . . . . . . . 4605 4 Effective time management . . . . . . . . . . . . . . . . . . . . . 4606 5 Implication of poor time management. . . . . . . . . . .4606 6 Culture views of time management. . . . . . . . . . . . . .4606 7 Creating and effective environment . . . . . . . . . . . . .4607 8 Conclusion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4607 References . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4607 1. Introduction In today scenario Time management is that the method of designing and sweat acutely aware management of your time spent on specific activities, particularly to extend effectiveness, efficiency, and productivity. Victimization time effectively provides the person ”choice” on payment or managing activi- ties at their own time and expedience. Time management is also motor-assisted by a variety of skills, tools, and techniques accustomed manage time once accomplishing specific tasks, projects, and goals compliant with a maturity A time man- agement system may be a designed combination of processes, tools, techniques, and strategies. Time management is sometimes a necessity in any project management because it determines the project completion time and scope. It’s conjointly vital to know that each techni- cal and structural variations in time management exist because of variations in cultural ideas of your time. It seems like there is never enough time in the day, but since we all have the same 24 hours, why do some people achieve so much more with their time than others? The answer lies in good time management. Manage your time exceptionally well. Good time management requires a major shift in your approach to activities. Activities to Results: Spending the day in a frenzy of activity is often less beneficial because you are focusing your attention on so many different tasks. With good time management, you can work smarter - not harder - so you can get more done in less time. The main topics emerging from the time management literature include: Creating an environment conducive to ef-  Time management: A realistic approach — 4605/4607 fectiveness (in terms of cost-benefit, quality of results and time to complete tasks or projects)Setting priorities ,The as- sociated reduction process timeexpenditure for non-priorities, Revolution conversion. 2. Significance of time management The first thing to remember is that everyone has the same amount of time at their disposal (sure, it’s a clich´e, but it’s true). Nobody needs to remember that it’s very easy to waste time. The saddest part is that many times you think that you are using time, but even so you end up wasting it, this not only frustrates you, but you also lack time to do the things that you really love. Help you use a resource that cannot be recovered once it is lost. Time management allows you to 2.1 Well-organized Time management involves setting goals and striving to do so within a period of time. Not only will you find yourself completing your tasks well within the allotted time, but you will also have plenty of time. In your hands for other activities. You will also find yourself without the need to put off every little task that you know for sure will multiply over time. 2.2 Handling pressure You need to be familiar with the sense of strain you experi- ence every time you don’t do your job within the allotted time. Often times, when you have to deal with the pressures of your upcoming work and your current responsibilities, your perfor- mance will slow you down. Time management allows you to be free from all this stress and to increase your performance and achievement. 2.3 Free from lethargy Often, lethargy sets in when you feel like nothing is getting out of what you are doing. Some even say that lethargy is a polite term for laziness and that people understand laziness better than lethargy. Unenviable position to be classified as lazy. With time management, your feeling of lethargy will be a thing of the past when your performance reaches optimal levels. 2.4 Start loving your work It is true that not all jobs in this world are interesting, but it all depends on your perspective. Studies have shown that most people feel a sense of satisfaction with their work once they begin to believe that they are good at the same thing. The presence of doubts about whether people start to dislike their work. With time management, you can enjoy your work as it improves. 2.5 Sense of accomplishment There is nothing that boosts a person’s confidence than the feeling that they have accomplished something. You feel a sense of accomplishment that is sure to enhance his self- confidence. 2.6 Individual and societal expansion With time management, it is almost certain that you will im- prove your professional and personal skills. Over time, you will also receive due recognition. People are more willing to step back, notice and appreciate your work and this could translate into noticeable development in your personal and social life. Increasing confidence, self-discipline and willing- ness to explore your limits are products of time that are well used. 2.7 Life turn into calmer It’s like saying the obvious, but you won’t realize the extent of it until you actually start reaping the rewards. The general wellbeing that time management brings will change your life in such a way that it would be easy to notice changes that are occurring in your life. Since you are extremely fast and completely beyond your control, your life is now moving at the pace you have always wanted. As a side note, it should be mentioned that there will be numerous difficulties but holding on to Your plan for managing your time will ultimately pro- duce results. Every business has its own difficulties and it is not easy to get out of them, not least in an inefficient lifestyle. 3. Time management behaviour We all use a number of time management tools in our daily work. But is it the tools that actually help us manage time, or is it something else? If you think about it, the term time management is a misnomer - we can’t actually manage the time, but we can manage the time we have. How many times have you heard or used the scream, ”I wish there were more hours in the day”? More than once but I’m diving into tools to try to manage the time but sometimes we get stuck. Which of these are you using or have tried: Outlook-Calendar Diary To- Do-Lists Plans Using Filters in Your Mailbox Coveys Urgent Important Matrix There are just a few Time management is twofold. Yes, there are the tools, but also, if not more importantly, is the attitude we are currently showing. If we look at it negatively, it immediately starts to mess up our plans. The more negatively we feel, the less demotivated we are ch leads to procrastination and a real lack of drive to get things done. So aside from long to-do lists and cluttered diaries, what else should we do to manage time more effectively? We need to rethink thinking towards time. You call it ’A waste of time’.something reframes the way we think about time. So calling it me time or thinking time changes the way we see it and makes us feel different about that moment, hopefully the better. Once that belief is established, it becomes very demotivational. Thinking ’I have a lot to do, what am I going to do to make time available?’ It puts you in a different mindset, one of which you are beginning to commit to making time. Making more time seems like an impossible task when it is actually possible. When was the last time you sat down and looked at how much time you were wasting, or how much of your time are other people taking? We can easily get caught up in saying ’yes’ to everything or taking too much responsibility. 4605  Time management: A realistic approach — 4606/4607 Saying no shouldn’t be a difficult thing to do, if you know. Just make sure that when you say no, you have a reason or evidence to back up your reason for saying no So don’t just focus on time management tools and hope they fix all your problems. 4. Effective time management Let’s look at a few ways to manage time effectively: Set goals correctly Establishing goals that are achievable and measurable. Use the SMART method when setting goals. Essentially, en- sure that the goals you set are specific, measurable, achievable, relevant and timely. Prioritize wisely Prioritize tasks based on their importance and urgency. For example, look at your daily tasks and determine what they are:Important and urgent: Perform these tasks immediately Important but not urgent: Decide when to do these tasks Urgent but not important: Delegate these tasks if possible Not urgent Not important: set them aside for later. Set a time limit By setting time limits for completing tasks, you can be more focused and efficient. Just putting a little extra effort into deciding how much time to devote to each task will also help you identify potential problems before dealing with them. For example, let’s say you need five reviews in a timely manner for write a meeting. However, you find that you can only do four of them in the remaining time before the meeting. When you become aware of this fact, you may be able to easily delegate the writing of one of the reviews to someone else. However, if you hadn’t made the effort to time your assignments beforehand, you might not have realized your time problem until just an hour before the meeting. At this point, it may be significantly more difficult to find someone to delegate any of the reviews to, and it may be more difficult for them to fit the task into their day as well. Take break between task When you do many tasks without rest, it is more difficult to stay focused and motivated. Allow some downtime between tasks to clear your head and cool off. Consider taking a short nap, taking a short walk, or meditating. Use your calendar for longer term time management. Write down the deadlines for projects or tasks that are part of the completion of the overall project. Think about which days are best for certain tasks. For example, you may need to schedule a meeting to discuss cash flow on a day you know the company’s CFO is available. Organise yourself It is important to remove any excess activity or task. De- termine what is important and what your time deserves. Re- moving non-essential tasks / activities leaves more time for really important things. Remove non-essential task Make it a habit to write your assignments at the end of each work day. List for the next working day. That way, you can get started the next morning. 5. Implication of poor time management Poor workflow The inability to plan ahead and stick to goals means poor efficiency of tasks together or one at a time. However, if you don’t plan ahead, you may have to jump back and forth or step back as you work. This leads to decreased efficiency and productivity. Wasted time Poor time management results For example, if you talk to friends on social media during a task, you become distracted and waste time. Loss of control If you do not know what your next task is, you will suffer from loss of control of your life. Poor quality of work Poor time management usually suffers from the quality of your work. When customers or your employer cannot rely on you to complete tasks on time, their expectations and perceptions of you are affected. When a customer can’t count on getting something done on time, they’ll likely do their business elsewhere. 6. Culture views of time management Differences in the way a culture views time can affect the way its time is managed. For example, a linear read of your time may be a means of conceiving time as flowing from one moment to a different in a very linear fashion. This linear perception of your time is predominant. In America along side most northern European countries, like European country, Switzerland, and England. People in these cultures tend to place a high value on productive time management and tend to avoid decisions or actions that would result in a waste of time. This linear view of time correlates with the fact that these cultures are more ”monochronous” or prefer to do only one thing at a time. In general, this cultural view leads to a better concentration on the completion of a single task and thus to a higher productivity of time management. Another cultural view of time is a multi-active view of time. In multi-active cul- tures, most people feel that the more activities or tasks that are being done at the same time, the better. This creates a feeling of happiness. Multi-active cultures are ”polychronic” or prefer to multitask. This multi-active time view is of paramount im- portance in most southern European countries such as Spain, Portugal and Italy. In these cultures, people often spend time doing things they consider more important, such as ending social conversations. In business environments, they often pay little attention to how long meetings are, but instead focus on high quality meetings. In general, the cultural emphasis is usually on synergy effects and creativity versus efficiency. In cyclical cultures, time is not viewed as linear or event-related. Because days, months, years, seasons, and events occur in regular, repetitive events, time is considered cyclical. In this view, time is not considered wasted as it always comes back later, so there is an unlimited amount of it. This cyclical view 4606  Time management: A realistic approach — 4607/4607 of time is prevalent in most Asian countries, including Japan and China. It is more important in cultures with cyclical con- cepts of time to complete tasks correctly, so most people will spend more time thinking about decisions and the impact they have. You will have, before you act on your plans. Most peo- ple in cyclical cultures tend to understand that other cultures have different perspectives on time and are aware of this when performing on a global stage. 7. Creating and effective environment In some time management literature, tasks related to creating an environment that is conducive to ”real” effectiveness are highlighted. These strategies include principles such as: ”be- ing organized” - triage of paperwork and tasks, ”protecting your own time”. Through isolation, isolation and delegation, ”Achievement through target management and target focus- ing” - focus of motivation, ”Recovery from bad time habits” - recovery from underlying psychological problems, procrasti- nation. The timing of the fight tasks is also important, since tasks which require a high level of focus and mental energy, are often done at the beginning of the day when a person is refreshed. Diagnostic criteria include a sense of under- achievement, difficulty in organizing, problems starting up, problems managing many concurrent projects, and problems with tracking. Daniel Amen focuses on the prefrontal cortex, which is the part of the brain that has evolved most recently. He handles the functions of attention span, impulse manage- ment, organization, learning from experience, and self-control, among others. 8. Conclusion In conclusion, time management is a very important skill that must be learned and mastered in order to have a better lifestyle, if you manage your time well you will no longer suffer stress and your work / tasks will be done on time and with a lot Remember that it is It is important to have the attitude to change your schedules and change procrastination, in addition, take into account all the explained strategies that are of great help to achieve better time management, it is important to add that sport also provides a useful hand for the management of the time and also allow your body to be healthy and have a better social circle. References [1] Allen, David, Getting things done: The Art of Stress-Free Productivity. New York: Viking. ISBN 978-0-670-88906- 8, (2001). [2] Fiore, Neil A, The Now Habit: A Strategic Program for Overcoming Procrastination and Enjoying Guilt- Free Play. New York: Penguin Group. ISBN 978-1-58542- 552-5, (2006). [3] Dr. A. 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