Time Management - Semantic Scholar (PDF)

1 Time Management Randy Pausch Carnegie Mellon University http://www.randypausch.com  2 At this talk you will learn to: • Clarify your goals and achieve them • Handle people and projects that waste your time • Be involved in better delegation • Work more efficiently with your boss/advisor • Learn specific skills and tools to save you time • Overcome stress and procrastination = really important point  3 Remember that time is money Ben Franklin, 1748 Advice to a young tradesman  4 Introduction • Time must be explicitly managed, just like money • Much of this won’t make sense until later (too late?): that’s why this is on the WWW • Faculty vs. Grad Students vs. Undergrads • Lightning pace, heavy on techniques  5 Outline • Why is Time Management Important? • Goals, Priorities, and Planning • TO DO Lists • Desks, paperwork, telephones • Scheduling Yourself • Delegation • Meetings • Technology • General Advice  6 One Good Thief is Worth Ten Good Scholars: • Time Management for Teachers, Cathy Collins, 1987 • Career Track Seminar: Taking control of Your Work Day 1990  7 Why Time Management is Important • “The Time Famine” • Bad time management = stress • This is life advice  8 The Problem is Severe By some estimates, people waste about 2 hours per day. Signs of time wasting: – Messy desk and cluttered (or no) files – Can’t find things – Miss appointments, need to reschedule them late and/or unprepared for meetings – Volunteer to do things other people should do – Tired/unable to concentrate  9 Hear me Now, Believe me Later • Being successful doesn’t make you manage your time well. • Managing your time well makes you successful.  10 Goals, Priorities, and Planning • Why am I doing this? • What is the goal? • Why will I succeed? • What happens if I chose not to do it?  11 The 80/20 Rule • Critical few and the trivial many • Having the courage of your convictions • Good judgment comes from experience • Experiences comes from bad judgment  12 Inspiration “If you can dream it, you can do it” Walt Disney • Disneyland was built in 366 days, from ground­breaking to first day open to the public.  13 Planning • Failing to plan is planning to fail • Plan Each Day, Each Week, Each Semester • You can always change your plan, but only once you have one!  14 TO Do Lists • Break things down into small steps • Like a child cleaning his/her room • Do the ugliest thing first  15 The four­quadrant TO DO List 4 3 2 1 Important Not Important Due Soon Not Due Soon